GDPR Policy

In Accordance with the General Data Protection Regulations 2018 (GDPR)

The GDPR involves the following individual rights:

1. The right to be informed

Jen Belly Dance collects and uses certain personal information in order to operate. This personal information includes students’ name, postal address, email address, phone number, attendance, and payment history. Information held is use for day-to-day administration and keeping students informed of class details.

Email addresses, names, and electronic mailing list membership are stored in Mailchimp and/or Hostinger email online. Electronic payment history is stored in Square online. Attendance is stored a spreadsheet on Jennifer Houle’s computer.

2. The right of access

At any point an individual can make a request relating to their data either verbally or in writing and Jen Belly Dance will need to provide a response within 1 month. Jen Belly Dance can refuse a request if we have a lawful obligation to retain data but we will inform the individual of the reasons for the rejection.

3. The right to rectification

Any mistakes in records held by Jen Belly Dance may be notified and we will correct this information.

4. The right to erasure

You have the right to request the deletion of your data where there is no compelling reason for its continued use. However, Jen Belly Dance has a duty to keep certain records for a reasonable time. Attendance and payment records are kept for 7 years. Accident records are kept for 3 years following the incident report date.

5. The right to restrict processing

You may object to Jen Belly Dance processing your personal data. This means that records can be stored but not used, for example for electronic newsletters or email and text updates. If you object to processing of your data for email or text updates, Jen Belly Dance will not refund any classes missed or cancelled due to ‘lack of communication’.

6. The right to data portability

You have the right to request a copy of your personal data held by Jen Belly Dance. Following such a request, Jen Belly Dance will provide you with a copy your personal data.

7. The right to object

You may register an objection to the processing of your data for certain activities such as marketing and Jen Belly Dance will cease this use.

8. The right not to be subject to automated decision making including profiling

Jen Belly Dance does not do any automated decision making or profiling.

Jennifer Houle is responsible for ensuring that this policy is implemented. You may email any data protection queries or requests to [email protected] This policy was issued by Jennifer Houle, owner of Jen Belly Dance, in August 2022.

Policy review date: August 2023